Review of Systems
Privacy Policies and Submit Data
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW
YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US.
OUR LEGAL DUTY
We are required by applicable federal and state law to maintain the privacy of your health information. We are
also required to give you this Notice about our privacy practices, our legal duties, and our rights concerning your
health information. We must follow the privacy practices that are described in the Notice while it is in effect. This
Notice takes effect September 15, 2013, and will remain in effect until we replace it.
We reserve the right to change our privacy practices and the terms of this notice at any time, provided such
changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and
the new terms of our Notice effective for all health information that we maintain, including health information we
created or received before we made the changes. Before we make a significant change in our privacy practices,
we will change this Notice and make the new Notice available upon request.
You may request a copy of our Notice at any time. For more information about our privacy practices, or for
additional copies of this Notice, please contact us using the information listed at the end of the notice.
USES AND DISCLOSURE OF HEALTH INFORMATION
We use and disclose health information about you for treatment, payment, and healthcare operations. For
Treatment: We may use or disclose your health information to a physician or other healthcare provider
providing your treatment.
Payment: We may use and disclose Health Information so that we or others may bill and receive payment from
you, and insurance company or third party for the treatment and services you received. For example, we may
give your health plan information about you so that they will pay for your treatment.
Healthcare Operations: We may use and disclose your health information in connection with our healthcare
operations. Healthcare operation include quality assessment and improvement activities, reviewing the
competence or qualification of healthcare professionals, evaluating practitioner and provider, and provider
performance, conducting training programs, accreditation, certification, licensing or credentialing activities.
Your Authorization: In addition to our use of your health information for treatment, payment or healthcare
operations, you may give us written authorization to use your health information or to disclose it to anyone for any
purpose. If you give us an authorization, you may revoke it in writing anytime. Your revocation will not affect any
use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization,
we cannot use or disclose your health information for any reason except those described in this Notice.
To Your Family and Friends: We must disclose your health information to you, as described in the Patient Rights
section of this Notice. We may disclose your health information to a family member, friend, or other person to the
extent necessary to help with your healthcare or with payment for your healthcare, but only if you agree that we
may do so.
Persons Involved In Care: We may use or disclose health information to notify, or assist in the notification of
(including identifying or locating) a family member, your personal representative or another person responsible for
your care, of your location, your general condition, or death. If you are present, then prior to use or disclosure of
your health information, we will provide you with an opportunity to object to such uses or disclosure. In the event of
your incapacity or emergency circumstances, we will disclose health information based on a determination using
our professional judgment disclosing only health information that is directly relevant to the person's involvement in
your healthcare. We will also use our professional judgment that is directly relevant to the person's involvement in
your healthcare. We will also use our professional judgment and our experience with common practice to make
reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, xrays,
or other similar forms of health information.
Appointment Reminders: We may use or disclose your health information to provide you with appointment
reminders (such as voicemail messages, postcards, emails, text messages, or letters).
Marketing Health-Related Services: We will not use your health information for marketing communications
without your written authorization. We will not sell any of your health information for marketing or other purposes
without your specific permission.
Required by Law: We may use or disclose your health information when we are required to do so by law.
Business Associates: We may disclose Health Information to our business associates that perform functions on
our behalf or provide us with services if the information is necessary for such functions or services.
National Security: We may disclose to military authorities the health information of Armed Forces personnel
under certain circumstances. We may disclose to authorized federal officials health information required for
lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional
institutions or law enforcement officials having lawful custody of protected health information of inmate or
patient under certain circumstances.
Military and Veterans: If you are a member of the armed forces, we may release Health Information as required
by military command authorities. We also may release Health Information to the appropriate foreign military
authority if you are a member of a foreign military.
Public Health Risks: We may disclose health information about you for public health reasons in order to prevent
or control disease, injury or disability; or report births, deaths, suspected abuse or neglect, non-accidental
physical injuries, reactions to medications or problems with products.
Health Oversight Activities: We may disclose Health Information to a health oversight agency for activities
authorized by law. These oversight activities include, for example, audits, investigations, inspections and
licensure. These activities are necessary for the government to monitor the health care system, government
programs and compliance with civil rights laws.
Data Breach Notification Purposes: We may use or disclose your protected Health Information to provide legally
required notices of unauthorized access to or disclosure of your health information.
Lawsuits and Disputes: If you are involved in a lawsuit or a dispute, we may disclose Health Information in
response to a court or administrative order. We also may disclose Health Information in response to a
subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts
have been made to tell you about the request or to obtain an order protecting the information requested.
Inmates or Individuals in Custody: If you are an inmate of a correctional institution or under the custody of a
law enforcement official, we may release Health Information to the correctional institution or law enforcement
Access: You have the right to look at or get copies of your health information, with limited exceptions. You
may request that we provide copies in a format other than photocopies. We will use the format you request unless
we we cannot practicably do so. (You must make a request in writing to obtain access to your health information.
You may obtain a form to request access by using the contact information listed at the end of this Notice. We will
follow Oklahoma Statute Title 76 Section 19 in reference to charges).
Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates
disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain
other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more that once in a
12-month period, we may charge you a reasonable, cost based fee for responding to theses additional requests.
Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your
health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our
agreement (except in an emergency).
Alternative Communication: You have the right to request that we communicate with you about your health
information by alternative means or to alternative means or to alternative locations. (You must make your request
in writing.) Your request must specify the alternative means or location, and provide satisfactory explanation how
payments will be handled under the alternative means or location you request.
Amendments: You have the right to request that we amend your health information. (Your request must be in
writing, and it must explain why the information should be amended.) We may deny your request under certain
Out-of-Pocket-Payments: If you paid out-of-pocket in full for a specific item or service, you have the right to ask
that your Protected Health Information with respect to that item or service not be disclosed to a health plan for
purposes of payment or health care operation, and we will honor that request.
Right to Request Confidential Communications: You have the right to request that we communicate with you
about medical matters in a certain way or at a certain location. For example, you can ask that we only contact
you by mail or at work. To request confidential communications, you must make your request, in writing. Your
request must specify how or where you wish to be contacted. We will accommodate reasonable requests.
QUESTIONS AND COMPLAINTS
If you want more information about our privacy practices or have questions or concerns, please contact us.
If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made
about access to your health information or in response to a request you made to amend or restrict the use or
disclosure of your health information or to have us communicate with you by alternative means or at alternative
locations, you may complain to us using the contact information listed a the end of this Notice. You also may
submit a written complaint to the U.S. Department of Health and Human Service. We will provide you with the
address to file your complaint with the U.S. Department of Health and Human Service upon request.
We support your right to the privacy of your health information. We will not retaliate in any way if you choose to file
a complaint with us or with the U.S. Department of Health and Human Services.
Contact Officer: LaDonna Haag
Telephone: (580) 355-2020
Fax: (580) 248-0074
Address: 4250 NW Cache Rd., Lawton, OK 73505
Main Location: 4250 NW Cache Rd, Lawton, OK 73505 | Phone: 580-355-2020 | Fax: 580-248-0074
Downtown Location: 409 SW C Avenue, Lawton, OK 73501 | Phone: 580-248-5280 | Fax: 580-248-4500
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